Trustee – Company Secretary

Location: Somerset

Time Commitment: On average 2 days per month

Remuneration: Voluntary (reasonable travel expenses paid)

About Us

Mind in Somerset aims to promote good mental health and wellbeing, to provide a voice, and champion a greater understanding of mental health issues in the community, whilst operating to the highest standards of governance and best practice and, to ensure these standards are met, we are seeking a skilled and dedicated Company Secretary to join our Board of Trustees.

The Role

As our Company Secretary, you will play a central role in ensuring strong governance, legal compliance, and effective board operations. You’ll work closely with the Chair and CEO to support the smooth running of the organisation and uphold the highest standards of transparency and accountability.

Key Responsibilities

Governance and Legal Compliance

• Ensure compliance with Articles of Association, Charity Commission, and Companies House.
• Stay updated on legal obligations and advise the Board.
• File statutory documents (annual returns, accounts).

Support Board Governance:

• Collaborate with the Chair to organise Board meetings and AGMs, ensuring legal compliance.
• Arrange minute-taking and ensure agreed actions are published.
• Support trustee appointments and adherence to the Code of Conduct and Conflict of Interest Policy.

Administrative Duties:

• Prepare agendas, maintain accurate records of meetings
• Maintain the register of trustees, directors, members, and interests.
• Ensure timely statutory filings to Companies House and Charity Commission.

AGM and EGM Management:

• Ensure the AGM is properly convened in line with governing documents.
• Assist with document preparation, ensuring statutory requirements are met.
• Support the organisation of EGMs when required.

Supporting Trustees:

• Provide guidance on legal duties, ensuring trustees are informed and inducted.
• Maintain up-to-date trustee registers and request annual declarations.

Governance of Management Quality Model (MQM):

• Ensure Mind Quality Management governance standards are understood and implemented.
• Promote continuous improvement in governance alongside the Board.

What We’re Looking For

• Experience in governance, company secretarial work, or charity administration
• Strong understanding of charity/company law and regulatory compliance
• Excellent organisational skills and attention to detail
• Ability to communicate clearly and work collaboratively with a diverse board
• Integrity, discretion, and a commitment to our mission and values
• Prior trustee experience is helpful but not essential

Why Join Us

• Play a meaningful role in shaping the future of an organisation making real impact
• Work alongside a passionate, supportive, and skilled board
• Gain valuable governance experience at strategic level
• Contribute your expertise to strengthen our long‑term sustainability

How to Apply

Please send a CV and a short expression of interest to volunteer.recruitment@mindinsomerset.org.uk by Friday 20 March, 2026

 If you’d like an informal conversation before applying, contact geoff.pateman@mindinsomerset.org.uk

Mondays 9:45AM until 12:30PM (except Bank Holidays and Christmas Holidays)

Role Description –

We are looking for a volunteer co–facilitator with lived experience/and/or experience within the mental health sector to support the Monday Morning Community Café drop–in, in Taunton.

This will involve supporting with opening/closing premises, setting up tables and chairs, supporting with refreshments along with engaging with service users and joining in conversation.

The purpose of the drop–in is to provide a safe, welcoming space in the community for those of us with mental health challenges to reconnect with the community again.

It is also a chance to find out about each other.

Skills and experience required:

Experience: It is vital the co–facilitator has lived experience and/or experience within the mental health sector.

It is important the co–facilitator feels able to manage their mental health well.

Outlook: The co–facilitator will be required to have a level of kindness, calmness, and belief in the ability to move along on a recovery journey.

Skills: Enjoys meeting new people.

This is a weekly session which is for Service Users, from 10am to 12pm, except Bank Holidays and Christmas Holidays. Monday Morning Community Café drop–in runs with the support of volunteers and staff from Mind in Somerset/Open Mental Health. As part of the induction, we will offer introductions to our small and dedicated Monday Morning Community Café team and to our regular attendees (service users).

Training and Support: 

• Full induction and training provided. 
• Ongoing support and supervision 
• Opportunities for further training and development. 

Benefits of Volunteering: 

• Make a meaningful difference in someone’s life. 
• Gain experience in mental health support. 
• Be part of a supportive and compassionate team. 
• Enhance your communication and interpersonal skills. 

Additional Information: 

• Volunteers may be required to undergo a DBS check. 
• Travel expenses
• Values:

  Mind in Somerset have the expectation that all who Volunteer for us always live our organisation’s values at all times. We ask that you be:

  ·       Collaborative – work better together

  ·       Respectful – treat people how we like to be treated

  ·       Accountable – are responsible for own actions

  ·       Inclusive – respect everyone’s uniqueness

  ·       Compassionate – empathise, care and support

  Equal Opportunities: 

  Mind in Somerset is fully committed to the principle of equal opportunities in employment and opposes all forms of unlawful or unfair discrimination, direct or indirect. All employees and volunteers are expected to promote and work fully in line with the company’s Equal Opportunities Policy. Mind in Somerset is a Disability Confident employer and welcomes applications from disabled people. If disabled applicants meet the minimum criteria for the job, they can request and will be offered a guaranteed interview. Should applicants require reasonable adjustment support for the interview/Volunteer meeting, please contact Mind in Somerset.

  Criminal Record:

  Due to the safeguarding nature of our work, the successful candidate/volunteer may need to complete a fully funded disclosure and barring check (DBS) prior to starting with us. A criminal record will not automatically mean withdrawal of an offer, however, to safeguard our staff, volunteers and clients, further discussion or investigation may be required so that an informed decision can be made as to your suitability to work with vulnerable people to ensure that we are not putting service users at risk. For volunteers there are occasions when a DBS will not be required; however, a risk assessment will be conducted and the form completed and placed within the Volunteer’s electronic file.

  All new volunteers will be required to complete 5 essential online training courses as part of their induction into the Charity. Dependant on the type of volunteer role undertaken, additional training may be also required to meet service expectations.  

   

   

   

Role:  Peer Supporter Volunteer

 Project:  Welcome To All, Displaced People Project

 Supervisor:  Judith Moore

 Location:  Somerset wide

 Hours required:  We are looking for a volunteer to support our Bridgwater group. Specifics to be discussed at interview stage.

 Main Purpose of role:

 As a Peer Support Volunteer, you will be working with individuals who require support from someone who understands.  This role will be assisting staff in a Peer Support Group or assisting a client to attend another local activity group e.g  ESOL (English) classes or Women’s conversation groups.

Bringing your lived experience, you will have the desire to support and encourage others on their individual recovery journeys.  You will be able to clearly draw upon and share, your own experiences of mental health challenge and services in order to inspire, model, and inform others in similar situations and support them in finding their own path to recovery.

We are running Peer Support Activity Groups in the Welcome Hubs and providing a 1:1 mental health service that will support individuals with their emotional wellbeing but also with practical challenges such as joining groups and social opportunities, exploring their interests and finding ways to make those accessible for them. This may include helping them to join other support groups in their community. We want everyone to feel welcome and supported by the group whatever their first language or situation

Part of the role also involves working collaboratively with and building positive professional relationships with various agencies and services in Somerset.

Key Tasks:

In this role you will be:

• Offering listening, assistance and encouragement to Clients attending the Peer Support Groups, helping them to take part and meet other group members.
• Providing practical information and signposting to other agencies as appropriate
• Helping to access community facilities and resources
• Working and recording information in line with Mind in Somerset procedures 
•  Role modelling and providing positive examples of hope and possibility where appropriate
• Showing understanding, acceptance and empathy based on shared experience, using your active listening skills.
• On occasions to help with putting information packs /Publicity resources together 
• Listening, sharing and valuing the process of those you work with
• Supporting individuals to develop ideas for coping strategies and problem-solving skills
• Helping individuals identify their own hopes, dreams and aspirations and to explore opportunities and ways to realise them

Person Specification

We are looking for Peer Supporters who have:

• personal experience of recovery from mental health challenge
• the desire and ability to share personal experiences of mental health and recovery to support, empower and bring hope to others
• the confidence to work with individuals
• the capacity to manage their own mental health needs
• an ability to empathise with others and form trusting relationships
• a non-judgemental approach and an ability to maintain appropriate boundaries
• good listening and communication skills, reliability and good time keeping
• an ability to take responsibility for your own self-care and willingness to utilise the support and supervision provided by the WTA Displaced People Project Coordinator

Values:

Mind in Somerset have the expectation that all who Volunteer for us always live our organisation’s values at all times. We ask that you be:

·       Collaborative – work better together

·       Respectful – treat people how we like to be treated

·       Accountable – are responsible for own actions

·       Inclusive – respect everyone’s uniqueness

·       Compassionate – empathise, care and support

Equal Opportunities: 

Mind in Somerset is fully committed to the principle of equal opportunities in employment and opposes all forms of unlawful or unfair discrimination, direct or indirect. All employees and volunteers are expected to promote and work fully in line with the company’s Equal Opportunities Policy. Mind in Somerset is a Disability Confident employer and welcomes applications from disabled people. If disabled applicants meet the minimum criteria for the job, they can request and will be offered a guaranteed interview. Should applicants require reasonable adjustment support for the interview/Volunteer meeting, please contact Mind in Somerset.

Criminal Record:

Due to the safeguarding nature of our work, the successful candidate/volunteer may need to complete a fully funded disclosure and barring check (DBS) prior to starting with us. A criminal record will not automatically mean withdrawal of an offer, however, to safeguard our staff, volunteers and clients, further discussion or investigation may be required so that an informed decision can be made as to your suitability to work with vulnerable people to ensure that we are not putting service users at risk. For volunteers there are occasions when a DBS will not be required; however, a risk assessment will be conducted and the form completed and placed within the Volunteer’s electronic file.

All new volunteers will be required to complete 5 essential online training courses as part of their induction into the Charity. Dependant on the type of volunteer role undertaken, additional training may be also required to meet service expectations.  

Singing Group Facilitator – Text Factor (Yeovil Hub)

Role Title:

Singing Group Facilitator

Location:

Yeovil Hub

Time Commitment:

Fridays, 2:00 – 3:30pm
Total time required: 2.5 hours (includes set-up and pack-down)

Reports to:

Donna Waddleton – Operations Manager

Purpose of the Role:

To facilitate our long-running, well-loved singing group Text Factor – a relaxed, karaoke-style session where participants can sing, listen, or simply enjoy the music in a welcoming and inclusive atmosphere.

About the Group:

Text Factor is a popular weekly group that uses a karaoke-style format. Songs are often chosen by group members and displayed via PowerPoint using YouTube lyric videos. Participants are welcome to sing solo, in duets or groups, or just enjoy the experience from the audience. It’s a fun, light-hearted way to wrap up the week.

Key Responsibilities:

• Facilitate the running of the Text Factor group each Friday afternoon.
• Set up and pack down equipment before and after each session (approx. 30 minutes either side of the session).
• Encourage a fun, inclusive environment where everyone feels welcome to participate.
• Manage the playlist and presentation of song lyrics/videos (PowerPoint and YouTube).
• Support individuals who want to sing, whether solo or with others.
• Troubleshoot basic tech issues (e.g., sound, videos not loading).
• Be responsive to group dynamics, allowing flexibility and spontaneity.
• Ensure the space remains safe, respectful, and enjoyable for all.

Person Specification:

Essential:

• Confident, friendly presence and comfortable leading a group.
• Strong interest in music and group facilitation.
• Basic computer literacy – able to use PowerPoint and YouTube.
• Good organisational skills and punctuality.
• Ability to work inclusively and supportively with a diverse group.

Desirable:

• Experience in group facilitation, music, or karaoke-style events.
• Familiarity with popular songs across decades and genres.
• Understanding of community work or wellbeing-focused programs.

Additional Information:

• All necessary equipment and materials will be provided.
• This is a volunteer role.
• Training and support will be provided.

Values:

Mind in Somerset have the expectation that all who Volunteer for us always live our organisation’s values at all times. We ask that you be:

·       Collaborative – work better together

·       Respectful – treat people how we like to be treated

·       Accountable – are responsible for own actions

·       Inclusive – respect everyone’s uniqueness

·       Compassionate – empathise, care and support

Equal Opportunities: 

Mind in Somerset is fully committed to the principle of equal opportunities in employment and opposes all forms of unlawful or unfair discrimination, direct or indirect. All employees and volunteers are expected to promote and work fully in line with the company’s Equal Opportunities Policy. Mind in Somerset is a Disability Confident employer and welcomes applications from disabled people. If disabled applicants meet the minimum criteria for the job, they can request and will be offered a guaranteed interview. Should applicants require reasonable adjustment support for the interview/Volunteer meeting, please contact Mind in Somerset.

Criminal Record:

Due to the safeguarding nature of our work, the successful candidate/volunteer may need to complete a fully funded disclosure and barring check (DBS) prior to starting with us. A criminal record will not automatically mean withdrawal of an offer, however, to safeguard our staff, volunteers and clients, further discussion or investigation may be required so that an informed decision can be made as to your suitability to work with vulnerable people to ensure that we are not putting service users at risk. For volunteers there are occasions when a DBS will not be required; however, a risk assessment will be conducted and the form completed and placed within the Volunteer’s electronic file.

All new volunteers will be required to complete 5 essential online training courses as part of their induction into the Charity. Dependant on the type of volunteer role undertaken, additional training may be also required to meet service expectations.  

Summary

Volunteering role- Wednesday 12 noon-3pm. To assist with the running of the Wobbly Bus Community Day

For an application form and information pack for this role, please email mindline@mindinsomerset.org.uk

Summary

Mindline Somerset is an Emotional Support Helpline. Well established since 2001 we are looking for more volunteers to help run our 24/7 service.